P&C Executive Committee Role Descriptions
The following role descriptions are intended as a guide only. Each role may vary depending on the individual that fulfils the position and the requirements of the committee at the time.
The P&C President has the fundamental role of providing leadership to the parent community which includes having an awareness of parental concerns and expectations and being an active participant in the school's planning and priority setting.
Responsible for formulating the annual objectives for the P&C and delegating duties in order to acheive this plan. Chairs Executive, Convenor & P&C meetings, represents P&C in regular meetings with the School Principal. May also represent the P&C by attending Regional P&C Association meetings.
P&C Vice President Role (2)
The role of the vice president is to support the president and other committee members as well as to the school. It is a role that is ideally shared between two people.
Support the president and other committee members and subcommittee members. This includes taking an active role in assisting with any events being organised by one of the sub-committees, and escalating and resolving any issues encountered at the sub-committee level; Be prepared to take on independent projects as required from time-to-time. Attend the P&C & Executive & Convenor meetings and assist with issues arising; Be prepared to take minutes in the absence of the secretary. You maybe called upon to relieve the P&C president in their absence. You will also need to recruit someone to take over your position when you leave.
P&C Secretary Role
The Secretary is the principal administrative officers of the Association. They contribute significantly to the smooth running of the P&C, and to maintaining transparent communications within the school community (through accurate minutes etc).
Takes minutes, distributes and displays minutes. Keeps a continual record of the business of the P&C by maintaining the Minutes book. Writes letters as needed. Collects, reviews and distributes incoming mail. Attends executive and P&C meetings; must be willing to receive queries from school community and direct appropriately. May also produce flyers as required for social/fundraising events.
P&C Treasurer Role
Key role on the P&C executive team. The P&C raises, manages and invests into the school a substantial amount of money each year. The Treasurer manages the planning and tracking of the financial results of the P&C, ensuring the P&C is complying with Australian Accounting standards. An accounting background is ideal for these roles (but not mandatory).
Maintains financial records using Excel spreadsheets. Prepares monthly reports. Responsible for payment of any P&C expenses. Oversees payment of P&C accounts and invoices (joint signatory, along with President); Checks bank reconciliations at month-end & throughout the year. Presents reports at executive and P&C meetings. Prepares books and accounts for audit as required; maintains P&C insurances. Provides high level analytical review of financial results; Reviews any relevant annual sub-committee reports for consistency (eg; Uniform shop etc).
These roles are typically held by past executive members who advise the incumbent executive on the history surrounding current projects where appropriate